RSK-014 · Rebar shortage at column line C
Subcontractor short 1.4t; foundation pour delayed.
FieldRFI
OpenResolve
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PROJECT BUDGET · Q3
$1.84M / $2.95M
+$4.2k ▲
Concrete · Block C+$2.1k
Steel reorder+$1.8k
Glazing variation−$0.4k
FLD
RFI #142 raised
Block C · Level 3
2m
OFC
Variation logged
Cost impact: +$4.2k
now
FLD
Photo · pour ready
Slab S3 · 14 attached
5m
field & office syncedrecord #PRJ-204
vaylo@office~/projects/meridian ➜
$agent run --task=transmittal --id=142
parsing site update · 4 messages
→read RFI thread · 4 msg
→draft transmittal v0.2
→route to PM, QS, SUB
→escalate if no reply < 4h
✓sent · routed to 3
PhaseProgress
Foundation
100%
Done
Steel frame
84%
On track
MEP rough-in
62%
Delay 2d
Glazing
12%
At risk
BUDGET · 62%UPDATED · 2s ago
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Vaylo AI · drafting TX-077
Sourced from RFI-142 · A-201 Rev C · project ledger
TOStruct. consultantProject manager+1 cc
Re: Rebar lap length — column line C
Following the rebar specification clarification raised on RFI-142, please confirm the applicable lap length per AS 3600 for the column-strip condition shown on A-201 Rev C
SLA · 24hEscalates to PD
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FIELD · iOSRFI #142 raised
OFFICE · WebVariation logged
AUDIT TRAILS BY DEFAULT
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No reconstructing the timeline at month-end. The trail is the record.
Variation VAR-018 approved14:02
Linked to RFI-142 by J. Patel13:51
Cost impact +$4,200 applied13:49
REPORTS THAT MATCH REALITYJobpac-ready
Cost rollups on demand. Already reconciled.
Budget vs actual vs forecast — no spreadsheet stitching at month-end.
Variance vs budget−2.1% · forecast on track
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2m ago
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4m ago
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8m ago
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Event streamP-2401
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Every variance traces back to the field event that caused it. No reconstructing the timeline at month-end.
- RFI-142 → +$8,2002m ago
- Daily log → +4h delay14m ago
- Issue C-7 → +$2,4001h ago
- Variation 03 → approved3h ago
Routing
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RUNNING TODAY
147▲ 23 vs yesterday
Draft transmittal→ assemble + attach photos
on RFI createdUpdate budget→ reforecast + notify QS
on cost impactEscalate→ ping director + Slack
after 24h no replySync to Procore→ mirror RFI + attach Vaylo audit
every event+Add automation
An honest snapshot, while we're still early.
We're not pretending to be a category leader yet. Here's exactly where Vaylo is — who's building it, what's shipped, and what we ask for from the first cohort.
StageClosed beta
Pilot
PilotBetaGA
01 · Stage
We're in pilot.
A small closed cohort. No marketing site, no demos — only real construction teams running real projects.
FoundedYear one
2025
- Idea + first partnerJan 2025
- Field + office appApr 2025
- Cost engine liveSep 2025
- Pilot cohort opensNow
02 · Founded
Founded this year.
Year one. Built ground-up around real site activity, not retrofit on top of legacy tools or last-decade workflows.
PipelineAU · NZ
150+ teams contacted
Head contractors62
Subcontractors54
QS firms34
03 · Outreach
150+ teams contacted.
Head contractors, subcontractors and QS firms across Australia and New Zealand — listening before we ship.
TeamBootstrapped
4founders + eng
- TPTarun PatelFounder · CEO
- ATAnh Duc TranCo-founder · CTO
- RMRiya MalviFounding eng · COO
- EDEdward DoanFounding eng · Creative Dir
04 · Team
Four people, no investors.
CEO, CTO and two founding engineers. No outside capital, no board, no demos — yet.
A note from the founder
Why we're building this.
We didn't start Vaylo because we spotted a market gap. We started it because the office and the field run on different planets — and the cost engine in the middle is a spreadsheet someone updates on Friday afternoons.
The promise is narrow: get site activity into the budget in real time, give the office an audit trail, and let an agent handle the busywork in between. Nothing more, nothing less.
If you're a builder shaping how to run that better, we'd love to hear from you. No deck, no demo — just a conversation.
Tarun
Tarun PatelFounder & CEO · Vaylo
Pilot partner spots open.
We're onboarding a small group of construction teams this year. First-mover input, free pilot pricing, direct line to the founders.
What you get
- Direct line to the founders
shared slack - Free pilot pricing
12 mo - First-mover input on the roadmap
shipped
What we ask
- Real project data, anonymised
1 project - Honest weekly feedback
15 min - A 30-min call every fortnight
2 weekly
Direct line to the founders · No demos, no decks
Ready to see what's actually moving your budget?
See the field event behind every cost change — in real time, not at month-end reconciliation.