Daily log —
L3 slab · morning8 crew · clear 22° · pour 10:00 · Council sign-off 8:40am · 12 photos
Two surfaces.
One project record.
Field captures the day from the slab. Office reconciles it on the web. The cost engine in between updates the budget in real time.
9:41
SYNCED
TODAY · 11 MAY
L3 slab — morning
DAILY LOG · SUBMITTED0s
Crew8 on-site
WeatherClear · 22°
Pour10:00 sched.
DelaysNone
Foundation rebar inspected and signed off by Council 8:40am. Pour ready.
QUICK ACTIONS
Photo
RFI
Log
Send
RECENT
PHOTOSlab S-3 · pour ready · 14 attached
RFIRFI-142 raised — rebar spec
TXTX-077 drafted by Vaylo AI
Sound familiar?
Having these issues on site?
Construction loses days to friction the rest of software fixed a decade ago. Here's what Vaylo actually handles — and which surface handles it.
Engine
142Form & reo — L3 slab$148,200—
143Pour day labour$22,800—
144Spec clash — extra rebar (RFI-142)$8,200+5.5%
145Council inspection sign-off$1,400—
146Crane standby — half day$3,200—
Cost variances you only find at month-end.
Vaylo flags it the day it happens. Field events route through the engine on submit. Variance traces back to RFI-142 with a one-click audit trail.
Field
Pour ready boss?
y
which side is this 😭
north
Photos lost in WhatsApp threads.
Field captures them in-app — geo-tagged, attached to the day's log and the right area of the project.
Office
Transmittals drafted by hand at 6pm.
Vaylo AI drafts the reply from the RFI thread, picks recipients by trade and respects chain-of-command. The QS reviews and sends.
Field
Daily log Q1.xlsxJAN 04
Daily log Q2 (v3).xlsxMAR 22
Daily log Q3 FINAL.xlsxJUN 18
DailyLog_template_v7.xlsxOCT 02
~$DailyLog.xlsx—
Daily logs in files nobody opens.
The log is the project record. Crew, weather, signoffs — visible in Office the same minute.
Both
“Which rev is the slab built on?”
Latest rev pinned to the project record. Field always sees the current set; superseded sheets are watermarked, not deleted.
Both
TO structural@cox-engineers.com
CC pm@arc, qs@arc, foreman, super, contracts, jd@subcontractor, mike, ...
RE RE: RE: RE: Fwd: clash L3 — please advise
Sent 6 days ago · no reply
RFIs lost in CC chains.
One tap from the slab. AI cost-flag, auto-routed by trade, escalates to the director at 24h.
Office
SCRIBBLED ON A SUB FOLDER
“Don't pour col grid B — wait for Daniel” — heard from the QS over the phone, last ThursdayField can't see what office decided.
Decisions write back to Field. Transmittals, cost locks, RFI closures land on the same record the foreman raised.
See how each one flows through the system The handoff →
The HandoffSite event in.
Site event in.
The whole project out.
One log from the slab. Vaylo's engine routes it to every system that cares — cost, drawings, documents, RFIs, transmittals, schedule — in seconds.
Project lineage
Meridian Tower · L3 slab · 11 May 2026
TX a8f2-09e1LIVE
SOURCE · FIELDdaily-log.submit09:42:18.214 AEDT
L3 slab — morning · 8 crew, clear 22°, pour 10:00 sched. Foundation rebar inspected and signed off by Council 8:40am. 12 photos attached, geo-stamped to grid
D5–E7.PROPAGATED · 6 SYSTEMS · 1 TRANSACTION
+0.41sCOSTForecast refreshed · variance +$8.2k traced to
RFI-142 on line L3-REBARWRITTEN+0.82sDOCS2 inspection sign-offs filed to register · Council
WA-08412 linked to ITP-04WRITTEN+1.18sDWG
S-203 rev C pinned to L3 area · 12 photos geo-tagged to grid D5–E7 · rev B watermarkedWRITTEN+1.94sRFI
RFI-142 raised · routed → structural@cox-engineers · cc QS, PM · cost flag attachedWRITTEN+2.61sTX
TX-077 drafted by AI from RFI thread · recipients picked by trade · awaiting QS reviewPENDING+3.04sSCHPour milestone confirmed · float +0.5d · downstream tasks rebasedWRITTEN
1 Field event → 6 records updated · same transaction · no double entryAUDIT CHAIN VERIFIED
The project recordField writes. Office reads.
Field writes. Office reads.
One file underneath.
Everything captured on the slab lands on the same project record the QS opens at 7am.
OverviewActivityCostDocumentsRFIsTransmittalsLIVE
Meridian Tower
PRJ-2026-014 · Vaylo Office
Activity· 11 May 2026
AllFieldOfficeEngine
09:42
VIA FIELD · J. PHELAN
09:42VIA FIELD · J. PHELAN
RFI-142 raised — spec clash, extra rebar L3Routed to structural@cox-engineers · cc QS, PM · cost flag attached
09:38VIA OFFICE · M. COX
Drawing
S-203 rev C uploaded to registerSuperseded rev B watermarked · 6 sheets affected · pinned to L3 area
09:34VIA OFFICE · S. WONG
Council sign-off filed —
WA-08412Inspection register updated · linked to L3 slab inspection point ITP-04
09:30VIA ENGINE · AI
TX-077 drafted from RFI-142 threadRecipients picked by trade · chain-of-command preserved · awaiting QS review
09:28VIA ENGINE · COST
Cost forecast refreshed · variance
+$8.2kTraced to RFI-142 · line item L3-REBAR · audit chain to source event
Common questions
Questions, answered.
The things construction teams ask before they pilot Vaylo.
Field is the mobile app (iOS and Android) the site team uses to capture the day — daily logs, RFIs, photos, council sign-offs. Office is the web app the QS and PM use to reconcile it — cost, documents, transmittals. Both write to the same project record, so there's no reconciliation step between the slab and the spreadsheet.
It sits between Field and Office. Every site event with a cost implication — an RFI, a variation, extra rebar — flows through it and updates the project budget in real time, with an audit chain back to the event that caused it. It replaces the spreadsheet someone updates on Friday afternoons.
Not necessarily. Vaylo plugs into the tools you already run — it can sit alongside them and sync the records that matter, or take over the workflows where the spreadsheet-in-between is doing the real work today. You don't have to rip anything out to start.
Vaylo Field is native iOS and Android, built for one-handed use on site. Vaylo Office runs in any modern browser — nothing to install for the office side.
We're onboarding a small group of construction teams as pilot partners this year — free pilot pricing, a direct line to the founders, and first-mover input on the roadmap. The fastest way in is a short conversation.